Overview of the Role
The Finance Officer will provide Financial and Administrative services to the Foundation by way of maintaining 8inancial records, producing required reports, and general administration of the finance function as assigned.

Job Objective
S/He shall work with the Operations/ Main office to provide up-to-date finance and admin reports to management. Additionally, s/he shall be responsible for providing good internal control systems and sound finance processes for the day-to-day operations of PF.

Key Deliverables

  • Reporting
    • Develop and submit weekly, monthly, half-year, and annual reports.
    • Reconciliation of all accounts (cash, cheques, online transfers) daily, weekly, and monthly. These should thereafter be filed for audit purpose.
    • Reconciliation of budgets and expenses for different events or projects.
    • Reconciliation of all card transactions (NGN, GBP, USD, etc.).
    • Preparation and review of monthly, quarterly, and annual budgets as they concern the foundation’s Main Office/ Operational objectives.
    • Align reporting with standard data mining/ reporting tools.
    • Inflows: Preparation and submission of project reports within 24hrs post-project.
    • Participate and contribute in the writing of the quarterly, semi-annual, and annual or impact reports.
  • Relationship Management
    • Preparation of correspondences to banks and other related stakeholders
    • Management of existing relationships with all external stakeholders
    • Attend and resolve issues with internal stakeholders, vendors, auditors, banks, donors, and partners.
    • Escalate issues when necessary to the HoF or Management
  • Financial Statements Preparation
    • Preparation of periodic financial statements for management’s use
    • Ensure Up-to-date and regular posting of transactions on the accounts software
    • Processing of transactions on Enterprise Resource Planning (ERP) for Reports
  • Fixed Assets Management
    • Regularly updates the Fixed Asset Register and report to HoF/Management
    • Accounts for obsolete assets on the Register and escalate to the HoF/Management
    • Develop and maintain an accurate record-keeping system.
  • Insurance Register
    • Regularly updates the Insurance Register and report to HoF/ Management
    • Treatment of Prepayments and Accruals for all insurance of the foundation
  • Petty Cash Management
    • Disburse and account for all petty cash expenditure by sending periodic/statutory reports.
    • Request for replenishment when due.
  • Cash Flow Management
    • Ensure fixed deposit management using an excel sheet and ERP to track
      additions, roll over, maturity.
    • Effective monitoring and calculation of interest rates to determine investment
      income.
  • Budgeting & Control
    • Support Program Managers in developing periodic budgets, including but not limited to Weekly, Monthly, and annual operational budgets, as required.
    • Raise purchase and payment requests as directed by Management.
    • Identify, flag, and analyze potential financial and budgetary risks.
    • Provide financial summaries, reports, and recommendations as needed.
    • Ensure all financial decisions and records adhere to the foundation’s Finance Policy and Governance Code.
    • Analyze budget spending after each program in line with approved annual budget.
    • Efficiency management and budget optimization.
    • Perform other duties as assigned by Management.

Relevant Experience (Type and minimum years expected)

  • Bachelor’s Degree with a minimum of 5 years accounting experience.
  • Up-to-date knowledge of accounting procedures & practices
  • Experience using accounting ERP solution packages; and QuickBooks.
  • Budget Planning & Control
  • Cash flow Management
  • Bank Reconciliation
  • Financial Data Analyzing & Interpretation
  • Stakeholder Management
  • Financial Control & Audit
  • Up-to-date knowledge of IFRS and theories
  • Proficient word processing and excel spreadsheets skills.
  • ICAN or ACA is an added advantage.

Attitude and Behavioral Skills

  • Globally conscious and technologically savvy
  • Ability to work in a systematic, organised manner with keen attention to details
  • Excellent communication, team bonding and volunteer management skills
  • Positive attitude towards work with proven ability to work under pressure as well as across multiple technical areas simultaneously, supporting teams/ staff members
  • Professional behavior with sound work ethics.
  • Good “vendor management” orientation and interpersonal as well as negotiation skills, quantitative and analytical skills and written/verbal communication skills
Key Relationships

Internal

  • Executive Director/ CEO
  • Head of Finance
  • Human Resources (HR
  • )Information Technology (I.T)
  • Communications
  • Programme Managers
  • Program Officers
  • Volunteers

External

  • Vendors
  • Partners and Donors
  • Foundations and Non-Profits
  • Potential Donors and Supporters
  • External fundraising networks and contacts

Qualified candidates can send their CVs to recruitment@pistisfoundation.org

Job Category: Admin Finance
Job Type: Full Time
Job Location: Lagos

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