Company Description
PISTIS Foundation is a non-profit social enterprise vehicle focused on providing empowerment opportunities for economically challenged communities in Lagos. Our initiatives are centered around education, health, and shelter. Visit our www.pistisfoundation.org for more information.
Role Description
This is a full-time Finance Associate role at PISTIS Foundation. As a Finance Associate, you will be responsible for providing Financial and Administrative services to the Foundation by way of maintaining financial records, producing required reports, and general administration of the finance function as assigned. This is a hybrid role, with the majority of work located in Lagos Island, but flexibility for remote work is available.
S/He shall work with the Operations/ Main office to provide up-to-date finance and admin reports to management. Additionally, s/he shall be responsible for providing good internal control systems and sound finance processes for the day-to-day operations of PF.
Key Deliverables
Reporting:
- Develop and submit weekly, monthly, half year, and annual reports.
- Reconciliation of all accounts (cash, cheques, online transfers) daily, weekly, and monthly. These should thereafter be filed for audit purpose.
- Reconciliation of budgets and expenses for different events or projects
- Reconciliation of all card transactions (NGN, GBP, USD, etc.).
- Preparation and review of monthly, quarterly, and annual budgets as they concern the foundation’s Main Office/ Operational objectives.
- Align reporting with data visualization tools and IFRS reporting standards.
- Inflows: Preparation and submission of project reports within 24hrs post-project
- Participate and contribute in the writing of the quarterly, semi-annual, and annual or impact reports.
Relationship Management:
- Preparation of correspondences to banks and other related stakeholders
- Management of existing relationships with all external stakeholders
- Attend and resolve issues with internal stakeholders, vendors, auditors, banks, donors, and partners.
- Escalate issues when necessary to the HoF or Management
Financial Statements Preparation:
- Preparation of periodic financial statements for managements use
- Ensure Up to date and regular posting of transactions on the accounts software.
- Processing of transactions on Enterprise Resource Planning (ERP) for Reports
Financial Assets Management:
- Regularly updates the Fixed Asset Register and report to HoF/ Management
- Accounts for obsolete assets on the Register and escalate to the HoF/ Management
- Develop and maintain an accurate record-keeping system.
Insurance Register:
- Regularly updates the Insurance Register and report to HoF/ Management
- Treatment of Prepayments and Accruals for all insurance of the Foundation
Petty Cash Management:
- Disburse and account for all petty cash expenditure by sending periodic/ statutory reports.
- Request for replenishment when due.
Cash Flow Management:
- Ensure fixed deposit management using an excel sheet and ERP to track additions, roll over, maturity.
- Effective monitoring and calculation of interest rates to determine investment income.
Budgeting & Control:
- Support Program Managers in developing periodic budgets, including but not limited to Weekly, Monthly, and annual operational budgets, as required.
- Raise purchase and payment requests as directed by Management.
- Identify, flag, and analyze potential financial and budgetary risks.
- Provide financial summaries, reports, and recommendations as needed.
- Ensure all financial decisions and records adhere to the foundation’s Finance Policy and Governance Code.
- Analyze budget spending after each program in line with approved annual budget.
- Efficiency management and budget optimization.
- Perform other duties as assigned by Management.
Relevant Experience (Type and minimum years expected)
- Bachelor’s Degree with a minimum of 5 years accounting experience.
- Up-to-date knowledge of accounting procedures & practices
- Experience using accounting ERP solution packages; and QuickBooks.
- Budget Planning & Control
- Cash flow Management
- Bank Reconciliation
- Financial Data Analyzing & Interpretation
- Stakeholder Management
- Financial Control & Audit
- Up-to-date knowledge of IFRS and theories
- Proficient word processing and Excel spreadsheet skills.
- ICAN or ACA is an added advantage.
Attitude and Behavioral Skills
- Globally conscious and technologically savvy
- Ability to work in a systematic, organized manner with keen attention to details
- Excellent communication, team bonding, and volunteer management skills
- Positive attitude towards work with proven ability to work under pressure as well as across multiple technical areas simultaneously, supporting teams/staff members
- Professional behavior with sound work ethics.
- Good “vendor management” orientation and interpersonal as well as negotiation skills, quantitative
- and analytical skills and written/verbal communication skills.